Terms of Sale

Version 1.4 — effective 7 August 2026

Courtesy English translation. The French version is legally binding.

1. Publisher, customer and contract

These terms govern the aiKip SaaS ATS supplied by Axel Gilbert, sole trader, SIREN 923 027 155 (the Publisher) to a legal entity or sole trader acting for professional purposes (the Customer). Identification and contact details appear in the legal notice.

Before ordering, the Customer reviews the selected plan, billing interval, price and immediate charges, can correct errors, and explicitly accepts these terms and the DPA. Versioned timestamps linked to the authenticated user form evidence of acceptance. Contractual documents apply in this order: order/checkout summary, any signed special conditions, DPA for personal-data matters, these Terms of Sale, then the Terms of Use.

The service is designed for recruiting, which is normally within the Customer’s professional activity; the consumer withdrawal right therefore does not ordinarily apply. Nothing excludes mandatory rights that would apply in the exceptional circumstances of article L221-3 of the French Consumer Code; an eligible Customer may contact the Publisher before performance begins.

2. Service, features and plans

Included active capacity for paid plans is:

• Starter: 3 active jobs and 150 active candidates;
• Pro: 10 active jobs, 300 active candidates and custom career domain;
• Max: 50 active jobs and 2,000 active candidates included, removal of aiKip branding and priority handling of support requests;
• Scale: tailored capacity, pricing and contractual support on quote above Max volumes.

An active job is a published, unexpired job. An active candidate is a unique candidate with at least one application in an open pipeline stage (New, Reviewing, Shortlisted, Interview or Offer); Hired, Rejected and Withdrawn applications do not count. AI analysis is included for legitimate recruiting use and is not licensed for resale or bulk third-party processing.

Max thresholds are included capacity, not an abrupt technical cutoff. When they are reached, service continues while the Publisher proposes Scale terms suited to actual volume. Abusive, unlawful, resale or mass-collection use may be suspended under article 8 after notice where possible.

3. Trial, prices and taxes

Signup opens a 30-day no-card trial on the selected plan. No payment is taken automatically at its end. Applicable prices are displayed before confirmation and stated excluding tax. VAT is currently not applicable under article 293 B of the French Tax Code; if the tax regime changes, VAT at the legal rate is added to later invoices while the price excluding tax remains unchanged.

During the launch offer, the displayed 40% discount applies to monthly and annual subscriptions; annual service is charged as one twelve-month installment at twelve times the discounted monthly price. The launch price is guaranteed for 12 months from first activation, then the catalog price applies after at least 30 days’ notice. Outside the launch regime, annual catalog billing charges ten months for twelve. Discounts do not stack.

Other price increases are notified at least 30 days before applying to an existing subscription. The Customer may cancel before the effective date.

4. Billing, plan changes and late payment

The subscription is paid in advance by card or SEPA debit through Mollie B.V. Monthly billing has an indefinite term with monthly periods. Annual billing commits the Customer for the prepaid twelve-month period and renews for successive annual periods unless canceled before renewal. The next date and amount are displayed in the billing area.

A plan change takes effect immediately. For an upgrade, the positive price difference for the remaining paid period is charged immediately on a time prorata and separately invoiced. A downgrade generates no refund or immediate charge; its lower recurring price applies from the next cycle. Switching monthly/annual billing takes effect at the next paid-period boundary.

On payment failure: reminder around D+3, suspension/read-only at D+7 and cancellation at D+14. Late-payment penalties are due automatically at the ECB refinancing rate plus ten points, not below three times the legal interest rate, together with the €40 fixed recovery indemnity under articles L441-10 and D441-5 of the French Commercial Code.

5. Cancellation and reversibility

The Customer may cancel from the billing area at any time. Cancellation takes effect at the end of the paid monthly or annual period, without pro-rata refund; until then it may be withdrawn. At contract end, the workspace becomes read-only for 30 days: authorized users can consult data, export structured company and recruitment records and download candidate documents individually. Public jobs and new applications are paused. Reactivation during that period restores operation.

After 30 days, operational data and copies are deleted or irreversibly anonymized. Accounting invoices are isolated before deletion and retained for ten years solely for the Publisher’s legal obligations. Minimal proof of acceptance (company, user email, document version and timestamp) is isolated for five years to establish or defend contractual rights. Details appear in the privacy policy and DPA.

6. Availability, support and changes

The Publisher has an obligation of means. Planned maintenance is performed outside French business hours where practicable. Support is provided in French and English on business days at contact@aikip.fr. Priority support means queue priority, not a contractual response-time SLA. Material service reductions are notified reasonably in advance.

7. Personal data and AI

For candidate data, the Customer is controller and the Publisher processor. The Data Processing Agreement version 1.0 is incorporated into the contract and sets out Article 28 GDPR obligations, processing details, subprocessors, assistance, security, breach procedure, audits and deletion. The Customer remains responsible for lawful basis, candidate information, minimization, retention, rights requests, any required DPIA and access rights.

AI scoring is decision support. The Customer must ensure meaningful human review and must never make a hiring or rejection decision solely from a score. See AI Transparency.

8. Customer obligations and suspension

The Customer keeps credentials secure, manages authorized users, provides lawful content and uses the service only for genuine professional recruitment. It must not circumvent quotas, probe security, collect irrelevant or discriminatory data, publish fictitious jobs or infringe third-party rights. A serious breach may lead to proportionate suspension; except for urgent security or legal risk, termination follows written notice left uncured for 15 days.

9. Intellectual property and liability

The Customer receives a non-exclusive, non-transferable right to use aiKip during the subscription. Customer content remains theirs; they grant only the technical license required to operate the service. Each party is liable for its own breaches. To the extent permitted by law, the Publisher’s aggregate liability is capped at amounts paid during the preceding 12 months and excludes indirect loss. The cap does not apply to bodily injury, fraud, wilful misconduct, gross negligence or liability that cannot lawfully be limited.

10. General provisions and disputes

Force majeure is governed by article 1218 of the French Civil Code. Invalidity of one clause does not invalidate the rest. Failure to enforce a right is not a waiver. The Publisher may amend these terms with at least 30 days’ notice for a material change; the Customer may cancel before it takes effect.

French law applies. The parties first seek an amicable solution by writing to contact@aikip.fr. Only where both parties contracted as merchants and article 48 of the French Code of Civil Procedure permits it, the courts of Toulouse have exclusive jurisdiction; otherwise the legally competent court applies.