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Terms of Sale

Last updated: 2 July 2026 — version 1.2

Courtesy English translation. The French version is the legally binding one.

1. Purpose and scope

These terms of sale govern the subscription to and provision of the aiKip service, a recruitment-management software (ATS) accessible as SaaS, published by Axel Gilbert, sole trader (SIREN 923 027 155 — see legal notice), hereinafter "the Publisher".

The service is reserved exclusively for professionals (legal entities or sole traders acting in the course of their business). Any subscription entails full acceptance of these terms of sale and the Terms of Use.

Contract formation. The subscription is concluded electronically: before confirming, the Client reviews the selected plan and the total price and can correct any error, then confirms by an explicit action (order → review → confirmation), in accordance with articles 1127-1 and 1127-2 of the French Civil Code, from which the parties, both professionals, may derogate (art. 1127-3). The Publisher archives the contract and invoices in the client space, where the Client can access them; the Publisher's logs (timestamps, actions) are admissible as evidence between the parties.

No right of withdrawal. The Client being a professional subscribing for the needs of its business, the 14-day right of withdrawal of the Consumer Code does not apply. The narrow exception of article L221-3 of the Consumer Code (a professional with five employees or fewer contracting outside its main field of activity) is generally not met for an ATS used for the Client's own recruiting; in any event, the free 30-day trial acts as an equivalent no-commitment safeguard.

2. Service description

aiKip allows, among other things: publishing job postings and distributing them across multiple channels, collecting and managing applications, AI-assisted CV analysis (see AI Transparency), the company's public career page, interview scheduling, the CV library and team management. The detailed scope of features per plan appears on the Pricing page.

3. Free trial, plans and prices

Creating an account opens a 30-day free trial with no credit card and no commitment. At the end of the trial, continuing the service requires subscribing to a paid plan.

The applicable prices are those published on the Pricing page on the day of subscription. They are stated excluding tax; VAT is currently not applicable (art. 293 B of the French CGI — basic exemption). If the Publisher becomes liable for VAT, it will be added at the rate in force for subsequent due dates, without changing the price excluding tax.

Launch offer: a 40% discount on catalog prices is applied to monthly and annual subscriptions during the launch period (annual subscriptions remain billed as a single twelve-month installment). The discounted price is guaranteed for twelve (12) months from the activation of the paid subscription. At the end of that period, the catalog price applies automatically; the Client is notified at least thirty (30) days beforehand and may cancel at any time before the new price takes effect. The Publisher may close the offer to new subscriptions at any time.

Fair use: capacities presented as "unlimited" are understood within normal professional recruitment-management use. Use significantly exceeding that of an SMB (indicatively: more than 50 active jobs or more than 2,000 simultaneous active applications), or use such as resale, marketplace or mass collection, gives rise to a suitable Custom plan proposal — never to a cut-off without notice.

The Publisher may change its prices; any increase is notified at least 30 days before it applies to current subscriptions, the Client being able to cancel free of charge before that date.

Changing plan: the Client may upgrade or downgrade their plan at any time from their space. The new plan and its price take effect on the next billing cycle; the change is not pro-rated and gives rise to no refund nor additional charge for the current period. A Client benefiting from the launch price keeps the launch pricing regime on the new plan, within the remaining guarantee period.

4. Payment

The subscription is monthly or annual depending on the Client's choice, payable in advance by SEPA direct debit or credit card via the payment provider Mollie B.V. (EU). A monthly subscription is billed each month; an annual subscription is billed as a single twelve-month instalment. Invoices are issued automatically and available in the client space.

In the event of payment failure or delay: reminder at D+3, access suspension at D+7, termination and switch to read-only at D+14. In accordance with articles L441-10 and D441-5 of the French Commercial Code, any late payment automatically incurs, without prior reminder, penalties calculated at the ECB key rate increased by 10 points (with a floor of three times the legal interest rate), plus a fixed recovery indemnity of €40.

5. Term, cancellation and reversibility

A monthly subscription has no fixed term: the Client can cancel at any time from their space, the cancellation taking effect at the end of the current monthly period, with no pro-rata refund. An annual subscription runs for twelve months; it can be cancelled at any time, the cancellation taking effect at the end of the current annual period, and — failing cancellation — renews for successive twelve-month periods at the then-current catalog price, of which the Client is reminded before renewal.

Reversibility. At any time during the subscription and for 30 days after its end, the Client can export their data from their space — applications as CSV and a full portable copy of the company's data (account, team, jobs, application statistics) as JSON. After that period the account data is deleted or anonymized as set out in the privacy policy and article 7. The Publisher may terminate the account in the event of a serious breach of the terms not corrected after a formal notice that remains unsuccessful for 15 days.

6. Service level and support

The Publisher undertakes an obligation of means regarding service availability. Planned maintenance operations are, as far as possible, carried out outside French business hours. Support is provided by email (contact@aikip.fr) in French and English, on business days. No quantified contractual SLA is guaranteed to date.

7. Personal data and processing (art. 28 GDPR)

For candidate data processed via the platform, the Client acts as controller and the Publisher as processor. As such, the Publisher:

  • processes candidate data only on the Client's instructions and to operate the service;
  • hosts all data in the European Union (France — see Sovereignty) and carries out no transfer outside the EU;
  • ensures that persons authorized to process the data are bound by an appropriate obligation of confidentiality;
  • uses only the following sub-processors, authorized by the Client: Scaleway SAS (hosting + AI scoring via Scaleway Generative APIs, France) and Mollie B.V. (payment, Netherlands — Client billing data only). The Publisher informs the Client of any planned change (addition or replacement) at least 30 days in advance, and the Client may object on legitimate grounds; each sub-processor is bound by data-protection obligations equivalent to those of this article;
  • implements the security measures of article 32 GDPR described on the GDPR page (encryption, access control, logging, resilience);
  • notifies the Client of any personal-data breach without undue delay after becoming aware of it, and assists the Client with breach notification, security and data protection impact assessments (arts. 32 to 36 GDPR);
  • assists the Client in responding to candidate rights requests (arts. 15 to 22 GDPR);
  • at the end of the service, returns or deletes all candidate data at the Client's choice and deletes existing copies (subject to any legal retention), and in any event deletes or anonymizes candidate data no later than 24 months after their last interaction (art. 5 and the privacy policy);
  • makes available to the Client the information needed to demonstrate compliance with this article and allows for and contributes to audits, including inspections.

A detailed data-processing agreement (DPA) is available on request at contact@aikip.fr and forms an integral part of these terms. The Publisher keeps the register of processing carried out on behalf of controllers (art. 30.2 GDPR). The Client remains responsible for the lawfulness of their processing — in particular the lawful basis and information of candidates, the data protection impact assessment where required (art. 35 GDPR), data minimization (art. L1221-6 of the Labour Code) and the retention periods specific to their sector.

8. Artificial intelligence

Scoring and CV analysis are decision-support aids within the meaning of EU Regulation 2024/1689 (AI Act). As deployer, the Client undertakes to base no hiring decision on the score alone and to maintain a human review of every application. The characteristics, limits and conditions of use of the AI system are described on the AI Transparency page.

9. Intellectual property

The subscription grants the Client a personal, non-exclusive and non-transferable right to use the service for the duration of the subscription. The Client's content (jobs, brand, candidate data collected on their behalf) remains their property; they grant the Publisher a technical license limited to operating the service.

10. Liability

The Publisher is bound by an obligation of means. Its total liability, all causes combined, is capped at the amount of the sums actually paid by the Client over the last twelve (12) months preceding the triggering event. The Publisher is not liable for indirect damage (loss of opportunity, business interruption, reputational harm) nor for hiring decisions made by the Client. This cap does not apply to bodily injury, to the Publisher's gross negligence or wilful misconduct, nor to any liability that may not lawfully be limited; each party remains liable for its own breaches, on a reciprocal basis.

11. Force majeure

No party can be held liable for a failure caused by a force majeure event within the meaning of article 1218 of the French Civil Code, including major failures of hosting or energy providers.

12. Amendment of the terms

The Publisher may amend these terms. Any substantial change is notified to the Client at least 30 days before it takes effect; continued use of the service after that date constitutes acceptance.

13. Miscellaneous provisions

  • Assignment. The Client may not assign the contract without the Publisher's prior written consent. The Publisher may assign it as part of a transfer of its business, while preserving the Client's rights.
  • Severability. If any clause is held void or unenforceable, the other provisions remain in force and the clause is replaced by a valid provision of equivalent economic effect.
  • No waiver. The fact that the Publisher does not enforce a provision does not constitute a waiver of the right to invoke it later.
  • Evidence. The parties agree that the Publisher's records, logs and timestamps constitute admissible and probative evidence of the acts they record.

14. Governing law and jurisdiction

These terms are governed by French law. Failing an amicable resolution, any dispute falls under the exclusive jurisdiction of the courts of Toulouse, notwithstanding multiple defendants or third-party proceedings.